MEET YOUR vIRTUAL aSSISTANT

Adriana Chavez
Professional Virtual Assistant

As a virtual assistant, my mission is simple: to support driven business owners who are ready to reclaim their time, reduce overwhelm, and finally get back to what they love most. I know how easy it is to get buried under the daily to-do list — the emails, the scheduling, the client follow-ups, the social media… and the list goes on.

I’ve been there too.

Before becoming a VA, I poured myself into every project, task, and client, always striving to do more, to do it better, to keep up. I wore busy like a badge of honor until I realized that hustle without balance leads straight to burnout. I didn’t want to live in a constant state of stress, and I knew my clients didn’t either.

That realization led me here — to build a business rooted in support, clarity, and calm.

Now, I help entrepreneurs just like you take a breath and get organized. I specialize in streamlining operations, setting up smart systems, managing the moving pieces, and being the steady presence behind the scenes so you can finally focus on your big-picture goals.

Whether you're feeling stretched thin or stuck in the weeds, you don’t have to do it all alone. Let’s simplify the chaos, build sustainable workflows, and create more time and mental space in your business.

You deserve support. Let’s connect and make it happen.

HI THERE! I’M ADRIANA

Skills

  • Office Management

    As an administrative operations coordinator, I efficiently manage a range of office tasks and projects, collaborating closely with office staff to ensure smooth operations. Facilitating cross-departmental collaboration, I work closely with other coordinators to promote synergy and efficiency in project execution. Additionally, I provide dedicated support to a executive-level employees, handling tasks on their behalf with professionalism and precision.

  • Meeting Planning

    Communicating and making logistical arrangements for business meetings, telephone calls, and group conference calls.

  • Process Improvement

    Designing, implementing, evaluating, and maintaining the work process within an office or other organization or for an individual to sustain and improve efficiency and productivity.

  • Leadership

    Leadership is the ability of an individual or a group of individuals to influence and guide followers or other members of an organization.

  • Project Coordination

    The process of planning, organizing, and overseeing projects from start to finish, including task delegation, timeline tracking, and cross-team communication

  • Legal Administrative Support

    Execution of client intake procedures, document management, and case file organization in compliance with legal protocols. Involves close collaboration with attorneys and staff to ensure accurate scheduling, communication, and administrative flow within law firms. Supports overall efficiency by maintaining structure in client-facing and internal legal operations.

  • Financial & Invoicing Support

    Oversight of billing processes, payment tracking, and expense reconciliation using tools such as QuickBooks, Stripe, and Found. Ensures accurate record-keeping, timely invoicing, and organized financial data to support smooth cash flow management and operational transparency across business accounts.

  • Time Management

    Time management is the coordination of tasks and activities to maximize the effectiveness of an individual's efforts.

  • Interpersonal Communication

    Interpersonal communication is the process of exchange of information, ideas and feelings between two or more people through verbal or non-verbal methods.

"Passion is energy. Feel the power that comes from focusing on what excites you."

— Oprah Winfrey

Professional certifications

I’m committed to continuously growing in my field by staying current with the latest trends and best practices in administrative support. Through targeted certifications across key areas of the profession, I’m able to deepen my expertise and apply that knowledge to better serve my clients, and share valuable insights with others in the industry.

Certified Associate in Project Management (CAPM®)

The Certified Associate in Project Management (CAPM®) is a globally recognized credential offered by the Project Management Institute (PMI®). Designed for professionals at the start of their project management careers, this certification demonstrates a strong understanding of project management principles, terminology, and best practices.

The CAPM exam is based on the PMBOK® Guide (Project Management Body of Knowledge) and evaluates knowledge across key areas of project management. It establishes foundational expertise in managing timelines, resources, stakeholders, and risks within structured project environments.

Core knowledge areas covered in the CAPM certification include:

Project Integration Management
Scope, Time, and Cost Management
Quality and Resource Management
Communication and Stakeholder Engagement
Risk and Procurement Management
Agile Frameworks and Approaches

Earning the CAPM certification signals a commitment to project excellence and provides a strong framework for supporting, coordinating, or leading projects in any industry.

Certified Administrative Professional (CAP)

The Certified Administrative Professional (CAP®) is a nationally recognized credential for administrative professionals, accredited by the National Commission for Certifying Agencies (NCCA). This certification demonstrates advanced proficiency in key areas of business operations and ensures alignment with national and international standards for excellence in administrative support.
The CAP exam is based on a comprehensive Body of Knowledge, developed through detailed job task analysis. It covers six core domains that reflect the essential responsibilities and skillsets of today’s administrative professionals:
  • Organizational Culture and Leadership – 20%
  • Business Communication and Deliverables – 16%
  • Software, Data, and the Internet – 10%
  • Office and Records Management – 17%
  • Meeting, Event, and Project Management – 19%
  • Operational Functions – 19%
Holding the CAP certification reflects a deep understanding of business operations, leadership, communication, and project coordination—making it a trusted standard of excellence for executive support roles.

Organizations